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Clearfield County Prothonotary & Clerk of Courts

The Prothonotary/Clerk of Courts Office is located on the first floor of the Courthouse and is responsible for all civil and criminal court-related documents. These offices also perform several duties for the public including the issuing of passports for foreign travel and the swearing in of elected local officials.  Genealogical information is also available through the Prothonotary's Office.  

Effective February 1, 2008, the U.S. Department of State has issued new regulations regarding passports and made a new type of identification called a Passport Card available.  Please read the requirements listed below and contact my office at (814) 765-2641, ext. 1330, with any questions.

BEGINNING JANUARY 2, 2008, THE CLEARFIELD COUNTY PROTHONOTARY'S OFFICE WILL BE IMPLEMENTING DOCUMENT SCANNING TECHNOLOGY. WE REQUEST THAT YOU DO NOT USE TWO-SIDED DOCUMENTS AND REMIND YOU OF THE LOCAL RULE REQUIRING ALL FILINGS TO BE ON 8 1/2"X11" PAPER.

NOTICE
Effective August 8, 2014, Act 126 will be increasing the JCS/ATJ/CJEA surcharge by $10.00 technically becoming effective immediately upon the Governor's signing of the Budget while Act 113 will be adding another $2 fee that will become effect August 8, 2014.  All new fees will be implemented on August 8, 2014.  It is mandatory that all fees be changed by the August 8th effective date.

Passport Requirement Shortcuts

List of Downloadable PDF Forms:

Passport Requirements

PASSPORT BOOK ONLY  

Passport Book- Valid for air, sea, or land travel worldwide.  Traditional book format.  Validity: 10 years for adults 16 and over, 5 years for minors under 16.  Size: 5”x 3 ” when unopened.

Adults (18 Years of Age and Over)

1.       One 2” x 2” passport approved pictures in COLOR

2.       Valid Driver’s License with picture, Valid Military ID with picture, or Passport with picture

3.       Birth Certificate—must be a Certified Copy issued by the state in which you were born.  Must include both parents' names on the birth certificate.

4.       One Check or Money order payable to U.S. Dept. of State for $110.00

5.      Cash, Check, or Money order payable to Prothonotary for $25.00

Children 16-17 Years of Age

1.       Parent not required to be present.  If a parent is not present, it is preferred that the checks are drawn on a parent’s account to show their knowledge of the application.

2.       One 2” x 2” passport approved pictures in COLOR

3.       One Check or Money order payable to U.S. Dept. of State for $110.00

4.       Cash, Check, or Money order payable to Prothonotary for $25.00

5.       Birth Certificate—must be a Certified Copy issued by the state in which you were born.  Must include both parents' names on the birth certificate.

6.       Driver’s license or other valid ID.  If individual does not have valid ID, he/she must appear with parent.

Children Under 16 Years of Age

1.       Child must personally appear with both parents (if only one parent can appear with child, a notarized consent form signed by the other parent is required).

2.       One 2” x 2” passport approved pictures in COLOR

3.       One Check or Money order payable to U.S. Dept. of State for $80.00

4.       Cash, Check, or Money order payable to Prothonotary for $25.00

5.       Long form birth certificate certified by the state in which child was born (showing the names of both parents)

DO NOT SIGN FORM UNTIL YOU RETURN TO OUR OFFICE

Customers will receive passports within app. 4-6 weeks upon receipt of completed applications by Passport Agencies.

All parents appearing with a child must present valid ID.

VALID ID is a valid driver’s license with picture, valid military ID with picture, or passport with picture.  If none of these are available, please inquire further.

Form required for new application: DS 11

EXPEDITING FEE:  Additional $60.00 fee per application.  Passport is guaranteed within three (3) business days from receipt of complete applications by Passport Agencies (does not include mailing time).  As of 1/22/12, the postal charges are $18.95 to be mailed overnight from the Prothonotary’s office to the U.S. Dept. of State and $12.72 to be mailed overnight from the U.S. Dept. of State to the applicant.

RENEWAL BY MAIL: Available to applicants 16 and over.  Renewal form (DS-82).  One new  COLOR  photos.  Your current passport.  Fee of $110.00 payable to U.S. Dept. of State and mail to address on backside of application.


PASSPORT CARD ONLY

 

Passport Card- NOT for travel by air.  Valid ONLY for land and sea crossings between the U.S. and Canada, Mexico, Bermuda, and the Caribbean.  Validity: 10 years for adults 16 and over, 5 years for minors under 16.  Size: Wallet size

Adults (18 Years of Age and Over)

1.       One 2” x 2” passport approved pictures in COLOR

2.       Valid Driver’s License with picture, Valid Military ID with picture, or Passport with picture

3.       Birth Certificate—must be a Certified Copy issued by the state in which you were born.  Must included both parents' names on the birth certificate.

4.       One Check or Money order payable to U.S. Dept. of State for $30.00

5.      Cash, Check, or Money order payable to Prothonotary for $25.00

Children 16-17 Years of Age

1.       Parent not required to be present.  If a parent is not present, it is preferred that the checks are drawn on a parent’s account to show their knowledge of the application.

2.       One 2” x 2” passport approved pictures in COLOR

3.       One Check or Money order payable to U.S. Dept. of State for $30.00

4.       Cash, Check, or Money order payable to Prothonotary for $25.00

5.       Birth Certificate—must be a Certified Copy issued by the state in which you were born.  Must include both parents' names on the birth certificate.

6.       Driver’s license or other valid ID.  If individual does not have valid ID, he/she must appear with parent.

Children Under 16 Years of Age

1.       Child must personally appear with both parents (if only one parent can appear with child, a notarized consent form signed by the other parent is required).

2.       One 2” x 2” passport approved pictures in COLOR

3.       One Check or Money order payable to U.S. Dept. of State for $15.00

4.       Cash, Check, or Money order payable to Prothonotary for $25.00

5.       Long form birth certificate certified by the state in which child was born (showing the names of both parents)

 

DO NOT SIGN FORM UNTIL YOU RETURN TO OUR OFFICE.  Customers will receive passports within app. 4-6 weeks upon receipt of completed applications by Passport Agencies. All parents appearing with a child must present valid ID. VALID ID is a valid driver’s license with picture, valid military ID with picture, or passport with picture.  If none of these are available, please inquire further.

Form required for new application: DS 11

EXPEDITING FEE:  Additional $60.00 fee per application.  Passport is guaranteed within three (3) business days from receipt of complete applications by Passport Agencies (does not include mailing time).  As of 1/22/12, the postal charges are $18.95 to be mailed overnight from the Prothonotary’s office to the U.S. Dept. of State and $12.72 to be mailed overnight from the U.S. Dept. of State to the applicant.

Renewal Of Card—OR—Application For New Card (Passport Book Current)

For renewing a passport card or for applying for a new card when you all ready have a current passport book.  Available to applicants 16 and over.  Sent in by mail by the applicant.  Requirements: two new COLOR  photos, your current passport book, fee of $30.00 payable to U. S. Dept. of State, and renewal form (DS-82).  Mail to address on backside of application.  Additional postage may be required. 

TO APPLY FOR A PASSPORT BOOK AND PASSPORT CARD SIMULTANEOUSLY

Adults (18 Years of Age and Over)

1.       One 2” x 2” passport approved pictures in COLOR

2.       Valid Driver’s License with picture, Valid Military ID with picture, or Passport with picture

3.       Birth Certificate—must be a Certified Copy issued by the state in which you were born.  Must include both parents' names on the birth certificate.

4.       One Check or Money order payable to U.S. Dept. of State for $140.00

5.      Cash, Check, or Money order payable to Prothonotary for $25.00

Children 16-17 Years of Age

1.       Parent not required to be present.  If a parent is not present, it is preferred that the checks are drawn on a parent’s account to show their knowledge of the application.

2.       One 2” x 2” passport approved pictures in COLOR

3.       One Check or Money order payable to U.S. Dept. of State for $140.00

4.       Cash, Check, or Money order payable to Prothonotary for $25.00

5.       Birth Certificate—must be a Certified Copy issued by the state in which you were born.  Must include both parents' names on the birth certificate.

6.       Driver’s license or other valid ID.  If individual does not have valid ID, he/she must appear with parent.

Children Under 16 Years of Age

1.       Child must personally appear with both parents (if only one parent can appear with child, a notarized consent form signed by the other parent is required).

2.       One 2” x 2” passport approved pictures in COLOR

3.       One Check or Money order payable to U.S. Dept. of State for $95.00

4.       Cash, Check, or Money order payable to Prothonotary for $25.00

5.       Long form birth certificate certified by the state in which child was born (showing the names of both parents)

 

DO NOT SIGN FORM UNTIL YOU RETURN TO OUR OFFICE.  Customers will receive passports within app. 4-6 weeks upon receipt of completed applications by Passport Agencies. All parents appearing with a child must present valid ID. VALID ID is a valid driver’s license with picture, valid military ID with picture, or passport with picture.  If none of these are available, please inquire further.

Form required for new application: DS 11

EXPEDITING FEE:  Additional $60.00 fee per application (total charge of $60.00 to expedite book and card together).  Passport is guaranteed within three (3) business days from receipt of complete applications by Passport Agencies (does not include mailing time).  As of 1/22/12, the postal charges are $18.95 to be mailed overnight from the Prothonotary’s office to the U.S. Dept. of State and $12.72 to be mailed overnight from the U.S. Dept. of State to the applicant.  The passport book will arrive via overnight mail, but the passport card will arrive as usual.

If you have any questions regarding passports, please call the Prothonotary office at (814) 765-2641, ext. 1330, or visit the National Passport Agency's web site at www.travel.state.gov.