Clearfield County Bid Management Instructions

Clearfield County employs the sealed competitive bidding process. Usually, these bids are for goods and services expected to cost $500 or more. Bid specifications are periodically issued, as directed by the Clearfield County Commissioners.

*NOTE*
Sealed bids may only be received by Clearfield County by conventional mail or courier. State law does not permit sealed bids to be received in an electronic format, such as email. All bidders should carefully examine bid specifications to insure that all formalities are followed. Failure to strictly follow these formalities will result in the disqualification of your bid. Clearfield County makes no warranties or representations that the electronically transmitted bid specifications will be fully accessable at all times.

INSTRUCTIONS

1. Register to Bid
All businesses wishing to participate in the bidding process must first register with Clearfield County. If you wish to register "on-line" please visit our "On-Line Registration Form".

2. Read the Bid Specifications
All businesses are invited to participate in the bidding process. However, bids are often disqualified due to failure to carefully follow bid specifications.

3. Follow Bid Bond Requirements
Some vendors have lost the opportunity to do business with Clearfield County due to failure to submit the requisite bid bond or other security or power of attorney with their proposal. Inadequate or missing bid bond information or failure to complete and affix proper signatures to the bond documents will disqualify your bid.

4. Observe Time & Date Requirements
It is important that sealed bids arrive in a timely fashion. Any bids that arrive after the required time are rejected.

5. Bids Must Be Sealed and Plainly Marked
To ensure the integrity of the bid process, all bids must be sealed when submitted. Bid envelopes must be clearly marked as "BIDS" with a specific reference to the item or service being bid. Failure to do so may result in the bid not reaching the correct destination by the specified time or it may cause the bid to be prematurely opened which will result in disqualification.

6. Fully Complete and Sign the Bid Form
Any bid will be rejected for failure to fully complete and sign the the official bid form.

If you have any questions concerning the Clearfield County Bidding Process, please contact:

Clearfield County Controller's Office
230 East Market Street
Clearfield, PA 16830
Phone: (814) 765-2641